Projects & tasks
Projects carry a description, deadline, status and members. Tasks have a status, a priority from low to urgent, an assignee and an estimate to compare with actual time.
Features · Windows agent v1.4.0
Every tool your team runs on.
Time, screenshots, attendance, leave, reports and roles. Five chapters, one workspace.
EmpGrid pairs a Windows desktop agent with a web dashboard. This page covers everything it does today, explained plainly, and nothing it doesn't do yet.
- Timer
- Timesheets
- Screenshots
- Activity levels
- Attendance
- Leave balances
- Holidays
- Nine reports
- CSV & print-to-PDF export
- Roles
- Projects & tasks
- Notifications
Chapter 01 — Time tracking & timesheets
Press start, get on with the work. The count keeps itself.
Every session timed and filed on the timesheet
Employees start a timer from the Windows tray app or the web dashboard. In the web timer they can also pick a project and task and add a short note. Each session is saved with its start and end time and rolls up into the timesheet.
- Start and stop from the desktop tray or the web timer
- Optional project, task and note on web-timer sessions
- Timesheets for any date range: sessions and total time per day
- Admins see the timesheets of everyone in the workspace
- Start from
- Tray or web
- Per web session
- Project · task · note
- Timesheet
- Any date range
Chapter 02 — Screenshots & activity levels
A picture every ten minutes, and a number that says how busy the hands were.
See the work, measured from counts, not content
While a session is being tracked, the desktop agent takes a screenshot about every 10 minutes and attaches an activity level: the share of that stretch with keyboard or mouse input. It counts key presses, clicks and mouse movement. It never records which keys were pressed or what was typed.
- Screenshots only during tracked sessions, each with its activity %
- Activity percentage for every 10-minute window, measured from input counts
- Per-employee timeline, hourly activity and top applications by name
- Live dashboard status: online, idle or offline, plus recent screenshots
- Employees can view their own screenshots in My Screenshots
- Capture
- ~ every 10 min
- Activity window
- 10 minutes
- Recorded
- Counts only
Chapter 03 — Attendance & leave management
Clock in, clock out, ask for time off. The month keeps its own ledger.
Attendance and leave, kept in the same book
Employees clock in and out from the desktop app or the dashboard. Each day gets one record with clock-in, clock-out and total time, and late arrivals and early departures are flagged. Leave runs alongside it: you set up leave types, employees request time off against their balance, and admins approve or reject, and the employee is notified.
- Monthly attendance calendar with present, late and early-departure counts
- Leave types with default days per year, paid or unpaid, and a colour
- Yearly balances per type: entitled, used, pending and remaining
- A request larger than the remaining balance is refused
- Mandatory and optional holidays, and who is on leave this month
- Admins are notified of new requests; employees of the decision
Chapter 04 — Reports & exports
Nine views of the same hours. Pick a range, read the shape, take it with you.
Nine reports, exported to CSV or print/PDF
Reports turn tracked sessions, activity and attendance into tables and charts for admins. Choose a date range and, where a report supports it, narrow it to one employee or department. The By project report breaks tracked time down per project and per member. Any report downloads as a CSV file for spreadsheets, or opens as a print-ready page you can save as a PDF.
- Daily activity
- Weekly summary
- Monthly summary
- By project
- By employee
- By department
- App usage
- Attendance
- Productivity trend
- Filters
- Dates · person · team
- Export
- CSV · Print to PDF
- Access
- Admins
Chapter 05 — Privacy controls & roles
Monitoring only works when people trust it. So the rules are fixed, and written down.
Clear roles, and limits on what is collected
Every workspace has three roles. The server checks the role on every team-wide request, so an employee account cannot open reports, other people's screenshots or workspace settings. Employees choose when tracking runs, and collection stops when they stop.
- Three roles: employee, admin and super admin, checked on the server
- Employees start and stop tracking themselves from the tray
- Activity is counted, never logged: no typed text, keys or passwords
- Employees can see their own screenshots, timesheets and attendance
- Passwords are stored as bcrypt hashes, never in plain text
- Screenshot files on the PC are deleted after 24 hours
Appendix — Everything else in the box
The rest of the workspace
Projects, team structure, notifications, the desktop agent and settings. The parts that hold the chapters together.
9
Report types
2
CSV + print-to-PDF
3
Access roles
10
Minute activity windows
Departments
Group employees into departments. The By Department report and the report filters use them, so each team's hours and activity can be read on their own.
Designations
Keep a list of job titles for your organisation and give each employee one. It shows on their profile next to their department.
Notifications
An in-app bell with an unread count. Admins hear about new leave requests, and employees hear when a request is approved or rejected. Mark one or all as read.
Windows desktop agent
A tray app for Windows (v1.4.0) to start and stop tracking and clock in or out. It can start at login, prompts you when an update is ready, and keeps a local offline queue and retries uploads. macOS and Linux are coming later.
Profile & settings
Each person has a profile with name, phone, department, designation and join date. Admins set the company name, address, timezone and work schedule: hours, work days and break length.
Questions
Straight answers
Does EmpGrid record what people type?
No. The desktop agent counts key presses, mouse clicks and mouse movement to work out an activity level. It never records which keys were pressed, typed text or passwords. Screenshots show whatever is on screen when they are taken, and the active app and window title are recorded.
When are screenshots taken?
Only while a tracking session is running in the desktop app, about every 10 minutes. When the employee stops tracking, capture stops.
Which operating systems does the desktop agent support?
The desktop agent runs on Windows today. macOS and Linux are coming later. The dashboard works in any modern browser. Download the Windows agent.
Can employees see their own data?
Yes. Employees see their own timer, timesheets, attendance, leave balances and requests, and their own screenshots. Team-wide views, reports and settings are for admins.
What happens if the computer goes offline?
If the connection drops, the agent keeps activity and screenshots in a local queue and retries every few minutes while tracking is on.
Epilogue — Free to start
Every tool. One grid.
Create a workspace, add your team and install the Windows agent. Every feature on this page is in the same dashboard.